Admissions for a childcare center: inquiries, tours, the waitlist and open seats

Modified on: Thu, Oct 29, 2026, 7:22 AM

Track every family that asks about a place, book tours, keep a waitlist with sibling and staff-child priority, and see week by week when a seat opens in each room.

Who this is for

Center directors and admissions staff.

Step 1 — Open Admissions

From your center's More menu, under Administration, select Admissions. The page opens with a Get set up checklist (create a season, publish it, assign reviewers, set up Bloomz Pay, publish the enrollment packet, share the inquiry form), the funnel counts, and a list of areas: Seasons, Inquiries, Applications, Waitlist, Seat forecast, Events, Follow-up emails and more.

Step 2 — Share your inquiry form

In the checklist, select Share the inquiry form, then Create Link. Put the link on your website so families can ask about a place.

Step 3 — Work your inquiries

Open Inquiries. Each row shows the age band, days per week, full or part day, desired start and where the family heard about you. Select + Log Inquiry for a phone call or a walk-in.

Open an inquiry to see the care the family needs, change its Status, select Invite to apply, book a Campus tour (date and status, Save tour, Add to calendar), and add notes.

Step 4 — Keep the waitlist

Select Waitlist and choose the season, for example your rolling childcare enrollment.
Children are listed in order, with Sibling and Staff child pills. Move a child with the arrows.
When places open, type the number in Available seats and select Offer Seats.

Step 5 — See when a seat opens

Select the Seats tab (also Seat forecast on the Admissions page). Each room card shows its age band and how many seats are filled, for example "8 of 8 seats filled", and "1 leaving soon" when a child has a planned last day. Open seats by week looks up to 12 weeks ahead.

Tap a week to see Who fits that room: the waitlisted children of the right age. Place a child from there, or select Place children due to place everyone whose start date has come.

Step 6 — Set a room's age band and capacity

Select the pencil on a room card. Set the Age band and Licensed capacity. Leave capacity blank to use the age band's maximum group size.

Troubleshooting

"No waitlisted children fit this seat yet." No child on the waitlist is the right age or wants that room. Switch on Include children who prefer another room.
A child is leaving, but the seat does not show as opening. Ask Bloomz Support to record the child's last day.

Find your way around Admissions
Order your waitlist and offer open seats
Send enrollment forms and permission slips to families at your center

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