Bill by the hour or by the day from check-ins, and review draft charges

For drop-in and part-time care, bill families for the time their child was actually checked in: by the hour, or by the full or half day. Each night Bloomz turns check-ins into draft charges. Nothing is billed until you approve it.

Who this is for

Center directors and billing staff.

Step 1 — Turn on attendance billing

1. Open your center and select the gear (Settings) in the toolbar, then Payments.
2. Scroll down to Bill by attendance. Switch on Turn on attendance billing.

Step 2 — Put the child on an hourly or daily plan

1. In Payments, select Select an action → Create bill plans and pick the children.
2. On Set rate, choose By the hour (from check-ins) and enter the Hourly rate, or By the day (from check-ins) and enter the Daily rate.
3. For a daily plan, you can also set a Half-day rate and A half day is up to (hours). A day with that many hours or fewer is billed at the half-day rate. Set both or neither.
4. Finish Add details and create the plan.

Step 3 — Review and approve draft charges

1. On At a Glance, select Draft charges pending review.
2. Each row shows the child, the hours or days and the dates, and the amount.
3. Select Approve to turn it into a real charge on the family's account, or Reject to discard it.

Watch out: approving cannot be undone. Check the hours against the child's check-ins first.

FAQ

• A child stayed checked in overnight by mistake. Fix the check-out time first, or reject the draft.
• Do subsidies apply? Yes. An approved attendance charge takes the child's active subsidy award, so the family is billed only their share.
• Late-pickup fees show in the same list. They do. See Charge an automatic late-pickup fee.

Related

• Create tuition plans from a template and assign them to many children
• Charge an automatic late-pickup fee
• Subsidies: record agency awards so families pay only their copay