Set up conference sign-ups for your school

Modified on: Wed, Sep 9, 2026, 3:41 PM

A school admin can publish conference sign-up slots the same way a teacher does for one class — using the identical Conferences/Office Hours wizard — just launched from the school itself instead of a single class. One window can cover the whole school, or several schools at once, sharing one pool of slots.

Before you start

You need a school-admin role. Decide the day (or days), your start and end times, how long each appointment runs, and which classes or schools should share this window — the wizard itself is the one documented in Publish conference slots for families to book; this article covers the school-level entry point and audience picker.

Step 1 — Open the school and start Conferences/Office Hours

Select the school under SCHOOLS in the left nav, then + Create. In the Create menu, under Planning, choose Conferences/Office Hours.

The school's Create menu scrolled to Planning, with Conferences/Office Hours marked

Step 2 — Check who it's for

The Hours step opens with WHO CAN SIGN UP already set to your school. If that's right, leave it — every class at the school shares this conference window.

The Conferences/Office Hours Hours step with WHO CAN SIGN UP defaulting to the school and its Change button marked

Step 3 — Narrow or widen the audience (optional)

Select Change to open Pick Calendar — the same shared-pool picker used to post one sign-up sheet to several classes. Check any combination of schools and classes in your district; every one you check shares the same slots, so a family sees the same open times no matter which calendar they book from.

The Pick Calendar sheet listing Personal, every district school and every class as checkboxes, with the school already checked

Select Done to confirm your choice — the Hours step now lists every calendar you picked.

The Hours step with WHO CAN SIGN UP now listing two schools, ready to continue to Slots and Message

Step 4 — Finish the wizard

Fill in the rest of the Hours step (day, day-start/end, break), then continue through Slots and Message exactly as a teacher would — see Publish conference slots for families to book for those steps. The final Next publishes.

Watch out: the slot pool is shared across everything you check in Pick Calendar — a burst of sign-ups from one school can fill the window before another school's families see it. If each school needs its own guaranteed slots, publish a separate window per school instead of one shared one.

What families see

The conference appears on every calendar you chose, and families book it exactly as described in Book a parent-teacher conference.

Publish conference slots for families to book
Book a parent-teacher conference
Read the Conferences dashboard — and switch schools as a district admin

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