Put one sign-up sheet on several class calendars

Modified on: Wed, Sep 9, 2026, 3:41 PM

If you teach more than one class, a single Volunteer Help sheet can post to every class at once, sharing one pool of slots — no need to build a duplicate sheet per class.

Before you start

This works for any event type — Volunteer Help, a general event, or Conferences/Office Hours — as long as you have a teaching role on more than one class. The classes share one set of slots: once a slot is taken from any class, it's gone everywhere.

Step 1 — Start creating the sign-up sheet

Open one of your classes, select the Calendar tab, then + Event, and choose the event type you want under Planning.

Step 2 — Find the class calendar picker

As you set up the event, look for the calendar selector near the top of the form — it shows which class the event is being created on.

Step 3 — Check every class it should appear on

Select the calendar field to open the picker. It switches into checkbox mode; check every class the sign-up should post to, not just the one you started from.

The class calendar picker in multi-select mode with two classes checked

Close-up of two checked class rows in the calendar picker

Step 4 — Confirm your selection

Select Done in the top bar. It stays greyed out until you've checked at least one class.

Close-up of the Done button in the class picker's app bar

Step 5 — Finish and save

Complete the rest of the sheet — tasks, slots, dates — and save as usual. The sheet appears on every class calendar you checked, and every family across those classes sees the same live slot counts.

Watch out: because the slot pool is shared, a burst of sign-ups from one class can fill the sheet before another class's families see it. If you want each class to have its own guaranteed slots, create separate sheets instead of a shared one.

Create a volunteer sign-up sheet
Limit sign-ups per person
Set a sign-up cutoff date, or close sign-ups early

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